The Moment of Truth
It's 3 AM. The aircraft is ready sitting on the apron. You're cross-checking your compliance matrix against documents. Again. That nagging feeling won't go away—did you update the document when you revised the requirement? Is everything actually in sync?
This is the moment every airworthiness engineer knows too well.
There's a better way to certify aircraft.
CIVIRES turns your compliance matrix from a spreadsheet you maintain into the engine that runs your entire certification.
One source of truth. Everything connected. Nothing lost.
A Day in the Life
Morning: The Email
“Can you confirm requirement CS 25.1309(b)(1) is addressed in the FHA?”
You open Excel. Find the compliance matrix. Search for the requirement. Check which document supposedly addresses it. Open that document. Search through 80 pages. Find the section. Read it. Double-check it actually says what the matrix claims.
Twenty minutes gone. One requirement checked. You have 347 requirements in this project cert basis.
Afternoon: The Change
Engineering just changed the inverter. The electrical load analysis must be redone. Which compliance showings does that affect? Which other documents need updating? Which requirements need review?
You start making a list. By hand. Because the relationships only exist in your head and scattered through Excel comments.
Evening: The Question
Management asks: “How far along is the certification project?”
You know it by feel, by memory, by the weight of the documents printed on your desk. But explaining it? Demonstrating it? Showing actual progress against the certification basis?
That takes another two hours to compile.
3 AM: The Panic
And here you are. Trying to prove everything is connected. Everything is complete. Everything is traceable.
The authority won't issue the approval without it. The customer expects delivery. Your team expects clarity.
Excel wasn't built for this.
Imagine Instead...
The same email arrives:
“Can you confirm requirement CS 25.1309(b)(1) is addressed in the FHA?”
You open CIVIRES. Click the requirement. See every document linked to it—automatically, bidirectionally, always in sync. Click the document. Jump to the exact section. The compliance showing is right there.
Thirty seconds. One click. Perfect traceability.
Engineering changes the inverter.
CIVIRES shows you every affected requirement, every document that needs review, every compliance showing that might need updating—instantly. The system knows the relationships because it IS the relationships.
Management asks about progress.
You share your screen. Real-time dashboard. Color-coded requirements. Completion percentages. Upcoming milestones. Documents pending approval. Everything they need to understand, in a language they speak.
3 AM never comes.
Because you're not fighting your tools anymore. You're using them.
How It Actually Works
Most software management tools think documents are the center of the universe. They're not. Requirements are.
Step 1: Build Your Certification Basis
Start with the compliance matrix. Load your aircraft's TCDS. CIVIRES automatically imports applicable requirements from EASA CS, FAA FARs. Add your special conditions, ELOS, applicant-defined requirements.
Step 2: Define Compliance Means
For each requirement, establish how you'll show compliance. Testing? Analysis? Similarity? Inspection? Define how you will share those with the authority. The matrix captures it. The system remembers it.
Step 3: Link Activities and Documents
Create your documents using your templates. When you link a document to requirements in the matrix, CIVIRES creates bidirectional connections in the database. Change the document? The matrix knows. Change the requirement? The document updates. Always. In. Sync.
Step 4: Manage the Project
Track activities. Monitor milestones. Run workflows. Review documents. Sign off approvals. Generate reports. Everything connected to the requirements driving it. Everything traceable back to compliance.
Step 5: Demonstrate Compliance
Generate certification programs. Package submission documents. Create compliance checklists. All automatically, all current, all traceable. Because CIVIRES isn't just storing your data. It's managing your relationships.
Three Real Scenarios
Scenario 1: The Repetitive Modification
You've certified VIP seating on an EC135. Now the customer wants the same installation on three H125 helicopters.
Old Way:
Start from scratch. Or copy and manually adapt everything. Miss subtle differences between aircraft types. Discover them during certification. Delay. Rework.
CIVIRES Way:
Clone the EC135 project to H125. AI analyzes both aircraft's TCDS and certification specs. Maps equivalent requirements. Flags the differences. You review, approve, and adapt only what's actually different.
Setup time: 70% reduction. Risk of missed requirements: eliminated.
Scenario 2: The Design Change
Two months before certification completion, engineering changes the hydraulic system architecture.
Old Way:
Manual impact analysis. Guess which requirements are affected. Guess which documents need review. Hope you didn't miss anything. Scramble during audit preparation.
CIVIRES Way:
System shows every requirement linked to hydraulic systems. Every document that addresses those requirements. Every test that verifies them. Complete impact assessment in minutes, not days. Then you focus on the engineering, not the archaeology.
Scenario 3: The Multi-Project Portfolio
You're managing six active certification projects. Management wants to know: where's the bottleneck?
Old Way:
Open six Excel files. Try to remember status of each project. Compile a PowerPoint. Hope your memory is accurate.
CIVIRES Way:
Multi-project dashboard. All six projects visible. Requirements, documents, activities and milestones status color-coded. Resource allocation shown. Bottlenecks obvious. Click any project for details. Management sees what you see. Finally.
What Makes CIVIRES Different Isn't Features
It's understanding.
We're not software developers who learned aviation. We're airworthiness engineers who learned software development. Because we needed it.
We've lived the 3 AM panic. We've fought with Excel. We've explained to management why certification takes time.
We built the tool we needed.
Twenty years of DOA experience. Airworthiness engineers who've signed off hundreds of projects.
See It In Action
Book a demo. Not a generic presentation. A conversation about your certification scope, your challenges, your workflow.
One hour. No obligation. Just information to help you decide.